You may want to do this, for example, if you want to create a contact group. However, you can choose to show the On My Computer folders in the navigation pane. It can also help keep you from accidentally saving an item in a folder that is not synchronized with the Exchange server. This helps simplify the folder structure in the navigation pane. If you have only Exchange accounts in Outlook, the On My Computer folders are hidden by default. For more information about rules, see Create or edit a rule in Outlook for Mac 2011.

Note: To keep mail separate for different POP accounts, you can create rules in Outlook that automatically route your messages to folders based on the recipient address.

Although 'On My Computer' might suggest that you can find these files by searching your computer, the label only signifies that the items in the folder are not on a mail server.

The “On My Computer” label indicates that the items in that folder are accessible only through the Outlook application, not through the Finder on your computer. The items in these folders are saved only on your computer and are not synchronized with a mail server. If you use multiple account types in Outlook, such as Exchange and IMAP, you might see folders labeled 'On My Computer' in the navigation pane. This allows you to access the items from another computer and to retrieve server-based copies of your items if your hard disk is damaged.įor IMAP and POP accounts, items other than email messages are stored on your computer, not on the mail server. With a Microsoft Exchange account, all Outlook items are stored on the Exchange server and synchronized with Outlook at regular intervals. Outlook for Microsoft 365 for Mac Outlook 2021 for Mac Office 2021 for Mac Outlook 2019 for Mac Office 2019 for Mac Outlook 2016 for Mac Office 2016 for Mac Office for business Office 365 Small Business Outlook for Mac 2011 More.

Where does outlook for mac store data